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8 Mays Lane, Stubbington, Fareham, Hants, PO14 2ER
Phone : 07786920701
Bell Ballet Terms and Conditions Section 1 – Fees
Fees are payable for every class within half a term (5,6,7 or 8 weeks depending on the length of the half term) regardless of attendance, unless arranged differently with the Principal.
Fees must be received on or before the first class of a half term. Invoices are sent out during the break before each half term starts.
A student may take one free trial session. If the student decides to join the class they should complete the online enrolment form along with this terms and conditions agreement. An invoice will be sent to them for the balance of fees of the term remaining, along with information about uniform.
There are no refunds if a student is absent from class. Students are welcome to make up any missed classes at another venue and day where an alternate class is available (pre- primary and primary classes run on Tuesdays and Wednesdays).
If a pupil has a long-term illness or injury, fees may be refunded at the Principals discretion. This does not include minor illnesses or holidays taken mid-term.
On the rare occasion that a class is cancelled (e.g. due to adverse weather), fees will be subtracted from the forthcoming half-term fees. Again, students are welcome to make up the cancelled classes another venue and day of where an alternate class is available (pre- primary and primary run on Tuesdays and Wednesdays).
If a student is asked to leave a class due to a breach of any of the conditions detailed within this document they will not be refunded.
Methods of payment are shown on each invoice and include GoCardless, online payment, cheque made payable to ‘Mrs C Bell’ and correct cash in a labelled envelope. Cash given without a labelled envelope cannot be accepted. Please note that when paying via GoCardless customers are required to set up a Direct Debit. Payments are only taken once invoices have been issued and the customer clicks the ‘pay now’ button. A more suitable date for processing fees can be arranged using this service if required.
If a pupil wishes to withdraw from the school, written notice must be given before the end of the half term/end of term break. Invoices are drawn up at the end of each half term during the break and will be charged if written notice is not given.
If a pupil attends a class/classes without fees being paid and decides to withdraw from the school, fees for that half term will still be charged.
Section 2 – Uniform, Etiquette and Safeguarding
Pupils of every grade are required to wear the correct uniform including waist belt or skirt where applicable. Details of required uniform will be sent via email to new students once the registration and terms and conditions forms have been completed.
All students must wear their hair neatly tied back for class. A neat, classical ballet bun (hair net and pins). Fringes are acceptable, however, must be clipped back if they cover the eyes. Students are encouraged to take responsibility for their own hair. Students with short hair should wear a soft band to keep the hair off the face. If necessary, male students must keep their hair out of their face with the aid of an appropriately coloured bandana.
Small earrings may be worn in class. All other jewellery including watches should not be worn.
If late, pupils should enter the studio quietly and make themselves known to the teacher. This is to ensure that they are then recorded correctly on the register in case of a fire or evacuation.
Most classes run back to back on the timetable without a break. Students should be dressed and ready to start their class on time, and leave promptly at the end.
Students are asked to wait quietly outside the studio until their class begins.
Students and parents/ guardians are expected to demonstrate mutually respectful behaviour to the teaching staff, fellow students and the halls. Dancing is fun and is designed to be enjoyed by all so we ask each and every pupil to abide by this simple philosophy at all times. Poor behaviour will not be tolerated and may result in the student being asked to leave the School. Bullying is not tolerated and should be brought to the Principal’s attention immediately.
Students are not permitted to chew gum whilst in class.
Students are responsible for their own property and bring items at their own risk. Bell Ballet is not responsible for any lost, damaged or stolen items.
A certain amount of risk is carried by any physical activity. Students taking part in any of our classes or events do so at their own risk.
To ensure the correct teaching of dance, physical contact may be necessary to guide students into the correct stance etc. We always make these corrections with due care and respect for dignity. Please contact the Principal if you have any queries about this.
Students are not permitted to use mobile phones during a class. Any mobile phone brought into the class is at the student’s own risk and these must be switched off or on silent. In exceptional circumstances, the student may be able to use their phone at the teacher's discretion.
Students are not permitted to leave the studio without permission from the teacher.
Food and drink should not be bought into class with the exception of water. Snacks may be eaten in the corridor/ changing areas and all litter must be thrown away or recycled.
Children of primary school age and under must be collected from the studio by a parent/ carer or responsible adult, who must come to the door to collect their child/children.
The School is affiliated with the Royal Academy of Dance (RAD). Entry for any examination or Class Award is at the discretion of the Principal.
Registration and Data Protection (General Data Protection Regulation policy)
All students must complete the online pupil registration form upon joining the school and agree to the terms and conditions.
Existing pupils must notify the school if contact details have changed since registering with the school.
Details taken upon registering are put into the Membermeister. This is a secure online system that uses industrial strength encryption to ensure the safety of its members.
Only the Pricipal of Bell Ballet has access to this data.
Medical information is required in order to keep you/ your child safe.
Dates of birth are required in order to register pupils with the Royal Academy of Dance for examination purposes, as well as to ensure that pupils are in age-appropriate classes.
Names of pupils may also be passed on to the Royal Academy of Dance for registration purposes, as well as be printed in show programmes or DVDs.
Details of pupils who have withdrawn from the school are not stored.
Hard copies of personal information are shredded once put into Membermeister.
Class registers are in paper form but will remain in a locked folder when not in use. Only the Bell Ballet Principal has access to these registers.
Registers are kept for 5 years for tax purposes.
All invoices and other information will be sent via email using the database, Membermeister. Parents/ Guardians must provide a valid email address for this purpose and ensure that such email from Bell Ballet is not considered SPAM.
We may use your data to contact you in relation to;
• news and events regarding the school
• information relating to lessons, exams or shows
• emergency notifications (such as changes to planned lessons etc) SMS
notifications may also be sent out in these circumstances.
• records of invoices paid and outstanding (and any agreed payment terms)
• any other information relevant to the school and your/ your child’s lessons
• music for exam practice